Property Use Policy-General
POLICIES FOR SPECIAL SERVICES AND EVENTS
The First Presbyterian Church of Mabank, Texas (hereinafter, “FPCM” or “church”)
 
  1. OVERVIEW
  1. Any use of the church’s facilities shall be conducted in accordance with the Book of Order of the Presbyterian Church, U.S.A. [hereinafter, PC(USA)] as ordered by the Session of Elders of FPCM (hereinafter, Session).
    1. The use of any and all parts of the church and/or grounds for any and all purposes shall require prior written approval from Session. No other parties, groups, or individuals have the authority to approve the use of the church. This includes, but is not limited to, the Pastor.
  2. It is FPCM’s desire to be of service to our members and community during times of joy and in times of hardship. For this to take place in the spirit of Christian love and grace it is vital that there be mutual understanding of what is involved in the events and ceremonies involving the use of the church facilities, prior to any approvals or agreements.
    1. Services such as funerals are Christian worship services of the PC(USA). As such, it is understood that any worship service celebrated at FPCM will be a Christian service which is to conform to the Presbyterian theology.
    2. Christian funerals in particular are celebrations of our loved one’s life and celebrations that the resurrection promises entered into in the Baptismal Covenant have been fulfilled.
    3. If Holy Communion is celebrated FPCM’s pastor (hereinafter, Pastor) must officiate. Everyone professing their faith in Jesus Christ who has been Baptized in the name of the One, Triune God is welcomed to receive communion whenever it is served; regardless of the church in which they have been baptized.
    4. Our church building and the church grounds, in its entirety, are God’s house. Our congregation warmly welcomes everyone to God’s house and wants them to feel welcome home whenever they come here. But we also ask that everyone respect that this is God’s house and that it is to be treated with utmost reverence. This goes for: the care of the facilities and grounds; the spirit as well as the type of all planning meetings, ceremonies, and activities that take place in God’s house; and the respectful behavior of everyone enjoying worship and fellowship while they are here.
 
  1. PLANNING & IMPLEMENTATION OF SERVICES AND EVENTS
  1. Authority for Building Use Planning and Implementation:
    1. Session: Session has the sole authority for the approval of any and all uses of any and all church facilities, furnishings, and property. No such approval may be implied or conferred. Use requires prior written approval executed by the Clerk of Session or another party so designated by Session (i.e. Trustee(s) of the church) attesting to Session’s approval (hereinafter referred to as Representative).
      1. The standing Session Committee has authority for the approval of building and grounds usage in Building and Grounds. The chair(s) of Building and Grounds is the Representative unless another person is so named for a specific event or function.
 
  1. Approval is to be made via a written application submitted to the Representative and includes, but is not limited to, approval of the exact dates and times that any activities may take place in the church or on church grounds.
  2. This also includes the specific use, placement, adding, removing, or in any way altering any and all furnishings or property in or of the church or on church grounds.
  3. Session reserves the right to revoke its approval in full or in part at any time that it solely deems it to be in the best interest of the church to do so.
  4. Pastor: Pastor has the sole authority over the ordering and officiating of any worship services. The Pastor and Representative will coordinate worship services in consultation with the families involved.
    1. The Pastor is the director of the ceremony; all other personnel involved in the services will work under the guidance of the Pastor.
    2. Ministers other than the Pastor (hereinafter, minister) may participate in the service at the invitation of the Pastor. Ministers may be invited to participate with the understanding that the Pastor is the director of the service. This invitation is to be requested by the family at the time that the facility application is made. No arrangements by the family and/or minister participating in the service may be made without coordinating them through and receiving prior approval by both the Pastor and Representative.
  1. Pastor: For events involving a worship service, the family’s initial contact meeting is with the Pastor. The Pastor shall determine if s/he agrees to officiate.
    1. If the Pastor agrees to officiate the application and attachments are reviewed and completed for submission to Session for approval.
    2. Since the Pastor must officiate, Session’s approval for the use of the church will not be sought if the Pastor does not agree to perform the ceremony for any reason.
    3. While the Pastor has other criteria for evaluation, the fundamental requirement is that all worship services conducted in the church are Christian.
    4. If there is no worship service involved the Pastor is not involved in the preapproval and planning process. All conversations and approvals shall take place with and through the Representative.
  2. Representative (Chair[s] of Buildings and Grounds Committee unless someone else has been officially designated by Session) and Designee: The Representative will coordinate other meetings as necessary that may or may not include the Pastor in order to work out the details of the wedding and related events. Session’s Worship Committee shall also appoint a designee when worship services are involved to oversee them (hereinafter, Designee). (See Subsection 2.d. herein above)
    1. Scheduling and Approvals: The Representative confirms that the dates and times requested for use of the church are available for the service and gathers other information necessary to make a recommendation to Session regarding their approval as requested in the building use application. The formal request to Session is made through the Building and Grounds Committee. After Session’s approval, if a worship service is involved, the Pastor and Designee coordinate and plan the service.
 
  1. Authority: Any other event coordinators, planners, family members, etc. must work under the direction and authority of the Representative and Designee. The Representative and Designee(s) have the authority from Session to revoke approval of the building use for reasons such as: the building use policies and guidelines are not being met, their execution is resulting in undue conflict, deposits and/or fees are not paid in a timely manner, etc.
  2. Support Personnel and Services: The Designee(s) act as the Pastor’s liaison in planning and communication with the musician(s), photographers, caterer, custodian, florists, and other designated and/or essential personnel. This includes the following mandatory personnel:
    1. A qualified sound technician from the church must be in attendance for all services and events taking place in the sanctuary which require the sound system.
    2. A nursery attendant from the church must staff the nursery if the nursery is utilized for any service or event. Outside volunteers or paid personnel are not permitted without an approved church attendant present with them at all times.
    3. The church’s custodian shall come after major services and events such as funerals to clean and prepare the church for worship and other congregational activities. All clean up must be done as soon as possible.
  3. Photography and Videos:
    1. Pictures cannot be taken during worship services but they can be taken before and after.
    2. Videos may be taken if they are prearranged with the Designee and the camera is located as preapproved with the Designee.
  4. Music: The music selected should be appropriate for a Christian service if it is part of a worship service and must be discussed with the Designee as the ceremony is planned.
    1. The church organist and pianist will be available for an additional fee if they do not have other plans at the specific times and dates of the services.
    2. The musicians should be consulted as soon as possible to allow sufficient time for practice and establishing the dates and times their services are needed.
    3. If other musicians are desired the Pastor and Worship Committee designee must be told as soon as possible so arrangements can be made with the church musicians. Third party musicians must be preapproved by the Pastor in consultation with the Designee and church musicians.
    4. Any prerecorded music to be used must be communicated to and preapproved by the Designee in consultation with the Pastor and sound technician.
  5. Building Access and Systems: The Representative has authority over and will also manage the facility access, lighting, sound systems, heating and cooling.
  6. Furnishings and Decorations: None of the furnishings or fixtures are to be relocated and/or removed from their place without the prior approval of the Designee for activities involving the Sanctuary and Representative for all other those involving all other parts of the building and grounds. Anything moved and/or removed must be returned to its
 
original place. No FPCM property is to be removed from FPCM’s facilities for any reason. The following restrictions and guidelines apply:
  1. Chancel furnishings may not be relocated.
  2. No tape, tacks, nails, or glue are allowed for any reason.
  3. Candles and their location must be preapproved and protective coverings must be used to protect the floor. Coverings must meet the approval of the Designee or Representative and any costs incurred for providing them are to be paid by the family.
  4. All decorations, flowers, etc. must be removed as soon as possible to facilitate cleaning and preparation for services and activities of the church.
  5. Any floral arrangements to be left for use in church worship services the following Sunday must be prearranged with the Designee.
  6. Decorations must be appropriate for the sanctuary.
  7. Decorations for the Fellowship Hall must be communicated and preapproved with the Representative.
  8. Management of Deposits and Fees: The Representative arranges and manages the service and/or event fees and building use fees and deposits. The Representative will review the fee assessments and deposits with the responsible parties at meetings which the Representative deems to be required as part of the application, approval, and planning process.
 
  1. GENERAL RESPONSIBILITIES AND GUIDELINES
  1. General Building Rules and Guidelines:
    1. Building shutdown: Close and lock all outside doors, turn off all lights, (check the restrooms), and see that all heating and/or air conditioning units are set on after hour settings before leaving. (See #10 below).
    2. Under no circumstances are nails, tacks, staples, etc. to be driven into the pews, tables, walls, communion table/altar, pulpit, lectern, etc. for decoration or any other reason. (See further details under Section II.3.g.)
    3. Do not stand on chairs, tables, railings, benches, or pews in any part of the facility. If needed, stepladders or stools designed for this purpose are to be brought and used by the party or parties using the facility.
    4. Kitchen utensils should be washed, dried, and returned to their proper storage location. All appliances, countertops, and other kitchen facilities are to be cleaned after use. Check to be certain that stoves and ovens are turned off after use.
    5. No alcoholic beverages are allowed on church premises.
    6. Refuse and garbage shall be properly bagged and placed in containers outside the north kitchen door.
    7. Porches, sidewalks, and church grounds are to be cleared of all birdseeds and debris.
    8. The building and grounds shall be left clean and neat. They are to be picked up and cleaned so they are in as good as or better condition than they were before use.
    9. The presence of and/or any consultation with FPCM’s facilitator, pastor, officers, members, and/or representatives about any and all damage to or loss of any and all
 
church property in no way limits the sole liability of the party and/or parties given permission to use the church facilities and their responsibility to return any and all church property to as good as or better than original condition.
  1. Nothing is to be moved and/or removed from its original place without the prior approval from Session, the Representative, or the Designee. (See further details under Section II.3.g.)
    1. Anything moved and/or removed shall be put back in its original location after each use of the facility.
    2. Under no circumstance is FPCM property to be removed from FPCM’s facilities.
  2. Only a church representative is to turn on/off and/or adjust the heating and air conditioning units. The wedding party, family, and/or guests are not to adjust any of the thermostats themselves.
  3. Any and all damage to the facility, grounds, furnishings, etc. of the church is to be reported immediately to the Representative or Designee.
    1. This includes, but is not limited to: spills on carpet, furnishings; marks on or damage to walls or furnishings; or any other spills, marks or damage which will require cleaning or repair.
    2. This is to be reported as soon as it happens and always prior to leaving the facilities.
  1. Family Responsibilities:
    1. Children are to be supervised at all times either by the family, friends, or the FPCM nursery attendant. It is the responsibility of the family to see that the appropriate supervision for all children is provided.
    2. If children become unruly it is the family’s responsibility to see that they receive the supervision needed to restore order appropriate to God’s house, ensure that the children are not injured, and that church property is not damaged.
  2. Limits on use of celebratory materials
    1. The use of rice, confetti, birdseed, etc. is prohibited anywhere inside the building.
    2. Only birdseed is permitted to be used outside the building to celebrate as the bride and groom leave or for any other celebratory purposes.
  3. Access and limits of building use:
    1. Access is not allowed to the following areas:
      1. The upstairs/second floor portion of the building.
      2. The choir room
      3. The offices
      4. Sunday School rooms besides the parlor for funerals and the nursery if it has been employed. The nursery is not to be used unless it has been reserved and paid for in advance to ensure proper supervision of infants and children.
    2. It is the family’s responsibility to communicate this to family and guests and see that restricted areas are not entered.
    3. No food or drinks are allowed outside of the Fellowship Hall and the nursery. Under no circumstances shall food or drink be brought into the sanctuary.
 
  1. DEPOSITS, TIME LIMITS, AND FEES
  1. Definitions:
    1. Members: For the purposes of required deposits and fees under this building use agreement “members” are defined as those listed in the active and inactive rolls of the church. It also includes active members’ spouses, children, step-children, grand-children and step-grandchildren. It does not include other extended family members and friends.
    2. Deposits and fees: Deposits are collected at the time of the application and may be refunded if they are not required to cover actual costs. Fees are paid for actual use of church facilities and/or personnel and are typically not refunded.
  2. Deposits:
    1. Sanctuary: A $150 deposit is required for nonmembers along with the completed application. There is not a separate sanctuary deposit for members; however, if facilities are damaged during the event and money is spent to make repairs the church reserves the right to use deposits collected for other purposes under this agreement to cover these costs. This deposit is in addition any other deposits which may be required in relation to this event. The deposit is to be paid at the initial meeting with the Representative for the use of the sanctuary.
    2. Event Personnel: A $100 “event personnel” deposit is required for nonmembers when the Sanctuary is used. A $50 deposit is required for members when the Sanctuary is used for all events except for funerals. There is no deposit required from members for funerals. This deposit is in addition to any other deposits which may be required in relation to this event. It is also to be paid at the initial meeting with the Representative.
    3. Fellowship Hall and Kitchen: Another $100 deposit is required for nonmembers and $50 for members if fellowship hall and/or kitchen will also be used. There is no deposit required from members for funeral related use of the Fellowship Hall and Kitchen.
    4. Deposit Refunds: The families hosting the event are responsible for leaving the facilities clean and free of any damage. The deposit will be refunded in full if there is no damage or excessive cleanup required.
    5. Potential liabilities beyond deposits: The deposit is not a limit of liability. The couple and families are liable for all damages and cleaning and agree to pay any costs the church may incur in excess of the deposit for repairs and clean up related to the use of the church facilities under this agreement.
  3. Time Limits for Building Use and Services:
    1. Time limits for all services and/or events are to be established with the Representative at the time the application is submitted.
    2. If they are exceeded additional costs may be assessed as determined by the church.
  4. Fees for Building Use and Within Set Limits:
Item Description                                                                     Members         Non-members
  1. Sanctuary                                                                                  No cost          $ 300.00
  2. Sound Technician ($25), and Custodian ($50)                        $ 75.00*         $ 75.00
c)  Pastor                                                                                       $ 100.00*       $ 100.00
d)  Organist                                                                                   $ 100.00*       $ 100.00
 
e) Pianist $ 100.00* $ 100.00
f)   Nursery and Nursery Attendant (required if nursery used) $ 25.00/hr. $ 25.00/hr.
g) Fellowship Hall and Kitchen (same if kitchen used or not) $ 50.00 $ 50.00/hr.
 
* Members are waived from these fees for funerals; however, it is to be noted that funerals are not part of the compensation for these personnel so members are encouraged to compensate our church personnel as they are able.
 
Title:       Number    
First Presbyterian Church Mabank
Property Use Policy-General
FPCM -6 -1
         
 
                         (05/19/2019 approved by Session)
 
POLICIES FOR SPECIAL SERVICES AND EVENTS
The First Presbyterian Church of Mabank, Texas (hereinafter, “FPCM” or “church”)
 
  1. OVERVIEW
  1. Any use of the church’s facilities shall be conducted in accordance with the Book of Order of the Presbyterian Church, U.S.A. [hereinafter, PC(USA)] as ordered by the Session of Elders of FPCM (hereinafter, Session).
    1. The use of any and all parts of the church and/or grounds for any and all purposes shall require prior written approval from Session. No other parties, groups, or individuals have the authority to approve the use of the church. This includes, but is not limited to, the Pastor.
  2. It is FPCM’s desire to be of service to our members and community during times of joy and in times of hardship. For this to take place in the spirit of Christian love and grace it is vital that there be mutual understanding of what is involved in the events and ceremonies involving the use of the church facilities, prior to any approvals or agreements.
    1. Services such as funerals are Christian worship services of the PC(USA). As such, it is understood that any worship service celebrated at FPCM will be a Christian service which is to conform to the Presbyterian theology.
    2. Christian funerals in particular are celebrations of our loved one’s life and celebrations that the resurrection promises entered into in the Baptismal Covenant have been fulfilled.
    3. If Holy Communion is celebrated FPCM’s pastor (hereinafter, Pastor) must officiate. Everyone professing their faith in Jesus Christ who has been Baptized in the name of the One, Triune God is welcomed to receive communion whenever it is served; regardless of the church in which they have been baptized.
    4. Our church building and the church grounds, in its entirety, are God’s house. Our congregation warmly welcomes everyone to God’s house and wants them to feel welcome home whenever they come here. But we also ask that everyone respect that this is God’s house and that it is to be treated with utmost reverence. This goes for: the care of the facilities and grounds; the spirit as well as the type of all planning meetings, ceremonies, and activities that take place in God’s house; and the respectful behavior of everyone enjoying worship and fellowship while they are here.
 
  1. PLANNING & IMPLEMENTATION OF SERVICES AND EVENTS
  1. Authority for Building Use Planning and Implementation:
    1. Session: Session has the sole authority for the approval of any and all uses of any and all church facilities, furnishings, and property. No such approval may be implied or conferred. Use requires prior written approval executed by the Clerk of Session or another party so designated by Session (i.e. Trustee(s) of the church) attesting to Session’s approval (hereinafter referred to as Representative).
      1. The standing Session Committee has authority for the approval of building and grounds usage in Building and Grounds. The chair(s) of Building and Grounds is the Representative unless another person is so named for a specific event or function.
 
  1. Approval is to be made via a written application submitted to the Representative and includes, but is not limited to, approval of the exact dates and times that any activities may take place in the church or on church grounds.
  2. This also includes the specific use, placement, adding, removing, or in any way altering any and all furnishings or property in or of the church or on church grounds.
  3. Session reserves the right to revoke its approval in full or in part at any time that it solely deems it to be in the best interest of the church to do so.
  4. Pastor: Pastor has the sole authority over the ordering and officiating of any worship services. The Pastor and Representative will coordinate worship services in consultation with the families involved.
    1. The Pastor is the director of the ceremony; all other personnel involved in the services will work under the guidance of the Pastor.
    2. Ministers other than the Pastor (hereinafter, minister) may participate in the service at the invitation of the Pastor. Ministers may be invited to participate with the understanding that the Pastor is the director of the service. This invitation is to be requested by the family at the time that the facility application is made. No arrangements by the family and/or minister participating in the service may be made without coordinating them through and receiving prior approval by both the Pastor and Representative.
  1. Pastor: For events involving a worship service, the family’s initial contact meeting is with the Pastor. The Pastor shall determine if s/he agrees to officiate.
    1. If the Pastor agrees to officiate the application and attachments are reviewed and completed for submission to Session for approval.
    2. Since the Pastor must officiate, Session’s approval for the use of the church will not be sought if the Pastor does not agree to perform the ceremony for any reason.
    3. While the Pastor has other criteria for evaluation, the fundamental requirement is that all worship services conducted in the church are Christian.
    4. If there is no worship service involved the Pastor is not involved in the preapproval and planning process. All conversations and approvals shall take place with and through the Representative.
  2. Representative (Chair[s] of Buildings and Grounds Committee unless someone else has been officially designated by Session) and Designee: The Representative will coordinate other meetings as necessary that may or may not include the Pastor in order to work out the details of the wedding and related events. Session’s Worship Committee shall also appoint a designee when worship services are involved to oversee them (hereinafter, Designee). (See Subsection 2.d. herein above)
    1. Scheduling and Approvals: The Representative confirms that the dates and times requested for use of the church are available for the service and gathers other information necessary to make a recommendation to Session regarding their approval as requested in the building use application. The formal request to Session is made through the Building and Grounds Committee. After Session’s approval, if a worship service is involved, the Pastor and Designee coordinate and plan the service.
 
  1. Authority: Any other event coordinators, planners, family members, etc. must work under the direction and authority of the Representative and Designee. The Representative and Designee(s) have the authority from Session to revoke approval of the building use for reasons such as: the building use policies and guidelines are not being met, their execution is resulting in undue conflict, deposits and/or fees are not paid in a timely manner, etc.
  2. Support Personnel and Services: The Designee(s) act as the Pastor’s liaison in planning and communication with the musician(s), photographers, caterer, custodian, florists, and other designated and/or essential personnel. This includes the following mandatory personnel:
    1. A qualified sound technician from the church must be in attendance for all services and events taking place in the sanctuary which require the sound system.
    2. A nursery attendant from the church must staff the nursery if the nursery is utilized for any service or event. Outside volunteers or paid personnel are not permitted without an approved church attendant present with them at all times.
    3. The church’s custodian shall come after major services and events such as funerals to clean and prepare the church for worship and other congregational activities. All clean up must be done as soon as possible.
  3. Photography and Videos:
    1. Pictures cannot be taken during worship services but they can be taken before and after.
    2. Videos may be taken if they are prearranged with the Designee and the camera is located as preapproved with the Designee.
  4. Music: The music selected should be appropriate for a Christian service if it is part of a worship service and must be discussed with the Designee as the ceremony is planned.
    1. The church organist and pianist will be available for an additional fee if they do not have other plans at the specific times and dates of the services.
    2. The musicians should be consulted as soon as possible to allow sufficient time for practice and establishing the dates and times their services are needed.
    3. If other musicians are desired the Pastor and Worship Committee designee must be told as soon as possible so arrangements can be made with the church musicians. Third party musicians must be preapproved by the Pastor in consultation with the Designee and church musicians.
    4. Any prerecorded music to be used must be communicated to and preapproved by the Designee in consultation with the Pastor and sound technician.
  5. Building Access and Systems: The Representative has authority over and will also manage the facility access, lighting, sound systems, heating and cooling.
  6. Furnishings and Decorations: None of the furnishings or fixtures are to be relocated and/or removed from their place without the prior approval of the Designee for activities involving the Sanctuary and Representative for all other those involving all other parts of the building and grounds. Anything moved and/or removed must be returned to its
 
original place. No FPCM property is to be removed from FPCM’s facilities for any reason. The following restrictions and guidelines apply:
  1. Chancel furnishings may not be relocated.
  2. No tape, tacks, nails, or glue are allowed for any reason.
  3. Candles and their location must be preapproved and protective coverings must be used to protect the floor. Coverings must meet the approval of the Designee or Representative and any costs incurred for providing them are to be paid by the family.
  4. All decorations, flowers, etc. must be removed as soon as possible to facilitate cleaning and preparation for services and activities of the church.
  5. Any floral arrangements to be left for use in church worship services the following Sunday must be prearranged with the Designee.
  6. Decorations must be appropriate for the sanctuary.
  7. Decorations for the Fellowship Hall must be communicated and preapproved with the Representative.
  8. Management of Deposits and Fees: The Representative arranges and manages the service and/or event fees and building use fees and deposits. The Representative will review the fee assessments and deposits with the responsible parties at meetings which the Representative deems to be required as part of the application, approval, and planning process.
 
  1. GENERAL RESPONSIBILITIES AND GUIDELINES
  1. General Building Rules and Guidelines:
    1. Building shutdown: Close and lock all outside doors, turn off all lights, (check the restrooms), and see that all heating and/or air conditioning units are set on after hour settings before leaving. (See #10 below).
    2. Under no circumstances are nails, tacks, staples, etc. to be driven into the pews, tables, walls, communion table/altar, pulpit, lectern, etc. for decoration or any other reason. (See further details under Section II.3.g.)
    3. Do not stand on chairs, tables, railings, benches, or pews in any part of the facility. If needed, stepladders or stools designed for this purpose are to be brought and used by the party or parties using the facility.
    4. Kitchen utensils should be washed, dried, and returned to their proper storage location. All appliances, countertops, and other kitchen facilities are to be cleaned after use. Check to be certain that stoves and ovens are turned off after use.
    5. No alcoholic beverages are allowed on church premises.
    6. Refuse and garbage shall be properly bagged and placed in containers outside the north kitchen door.
    7. Porches, sidewalks, and church grounds are to be cleared of all birdseeds and debris.
    8. The building and grounds shall be left clean and neat. They are to be picked up and cleaned so they are in as good as or better condition than they were before use.
    9. The presence of and/or any consultation with FPCM’s facilitator, pastor, officers, members, and/or representatives about any and all damage to or loss of any and all
 
church property in no way limits the sole liability of the party and/or parties given permission to use the church facilities and their responsibility to return any and all church property to as good as or better than original condition.
  1. Nothing is to be moved and/or removed from its original place without the prior approval from Session, the Representative, or the Designee. (See further details under Section II.3.g.)
    1. Anything moved and/or removed shall be put back in its original location after each use of the facility.
    2. Under no circumstance is FPCM property to be removed from FPCM’s facilities.
  2. Only a church representative is to turn on/off and/or adjust the heating and air conditioning units. The wedding party, family, and/or guests are not to adjust any of the thermostats themselves.
  3. Any and all damage to the facility, grounds, furnishings, etc. of the church is to be reported immediately to the Representative or Designee.
    1. This includes, but is not limited to: spills on carpet, furnishings; marks on or damage to walls or furnishings; or any other spills, marks or damage which will require cleaning or repair.
    2. This is to be reported as soon as it happens and always prior to leaving the facilities.
  1. Family Responsibilities:
    1. Children are to be supervised at all times either by the family, friends, or the FPCM nursery attendant. It is the responsibility of the family to see that the appropriate supervision for all children is provided.
    2. If children become unruly it is the family’s responsibility to see that they receive the supervision needed to restore order appropriate to God’s house, ensure that the children are not injured, and that church property is not damaged.
  2. Limits on use of celebratory materials
    1. The use of rice, confetti, birdseed, etc. is prohibited anywhere inside the building.
    2. Only birdseed is permitted to be used outside the building to celebrate as the bride and groom leave or for any other celebratory purposes.
  3. Access and limits of building use:
    1. Access is not allowed to the following areas:
      1. The upstairs/second floor portion of the building.
      2. The choir room
      3. The offices
      4. Sunday School rooms besides the parlor for funerals and the nursery if it has been employed. The nursery is not to be used unless it has been reserved and paid for in advance to ensure proper supervision of infants and children.
    2. It is the family’s responsibility to communicate this to family and guests and see that restricted areas are not entered.
    3. No food or drinks are allowed outside of the Fellowship Hall and the nursery. Under no circumstances shall food or drink be brought into the sanctuary.
 
  1. DEPOSITS, TIME LIMITS, AND FEES
  1. Definitions:
    1. Members: For the purposes of required deposits and fees under this building use agreement “members” are defined as those listed in the active and inactive rolls of the church. It also includes active members’ spouses, children, step-children, grand-children and step-grandchildren. It does not include other extended family members and friends.
    2. Deposits and fees: Deposits are collected at the time of the application and may be refunded if they are not required to cover actual costs. Fees are paid for actual use of church facilities and/or personnel and are typically not refunded.
  2. Deposits:
    1. Sanctuary: A $150 deposit is required for nonmembers along with the completed application. There is not a separate sanctuary deposit for members; however, if facilities are damaged during the event and money is spent to make repairs the church reserves the right to use deposits collected for other purposes under this agreement to cover these costs. This deposit is in addition any other deposits which may be required in relation to this event. The deposit is to be paid at the initial meeting with the Representative for the use of the sanctuary.
    2. Event Personnel: A $100 “event personnel” deposit is required for nonmembers when the Sanctuary is used. A $50 deposit is required for members when the Sanctuary is used for all events except for funerals. There is no deposit required from members for funerals. This deposit is in addition to any other deposits which may be required in relation to this event. It is also to be paid at the initial meeting with the Representative.
    3. Fellowship Hall and Kitchen: Another $100 deposit is required for nonmembers and $50 for members if fellowship hall and/or kitchen will also be used. There is no deposit required from members for funeral related use of the Fellowship Hall and Kitchen.
    4. Deposit Refunds: The families hosting the event are responsible for leaving the facilities clean and free of any damage. The deposit will be refunded in full if there is no damage or excessive cleanup required.
    5. Potential liabilities beyond deposits: The deposit is not a limit of liability. The couple and families are liable for all damages and cleaning and agree to pay any costs the church may incur in excess of the deposit for repairs and clean up related to the use of the church facilities under this agreement.
  3. Time Limits for Building Use and Services:
    1. Time limits for all services and/or events are to be established with the Representative at the time the application is submitted.
    2. If they are exceeded additional costs may be assessed as determined by the church.
  4. Fees for Building Use and Within Set Limits:
Item Description                                                                     Members         Non-members
  1. Sanctuary                                                                                  No cost          $ 300.00
  2. Sound Technician ($25), and Custodian ($50)                        $ 75.00*         $ 75.00
c)  Pastor                                                                                       $ 100.00*       $ 100.00
d)  Organist                                                                                   $ 100.00*       $ 100.00

 
e) Pianist $ 100.00* $ 100.00
f)   Nursery and Nursery Attendant (required if nursery used) $ 25.00/hr. $ 25.00/hr.
g) Fellowship Hall and Kitchen (same if kitchen used or not) $ 50.00 $ 50.00/hr.
 
* Members are waived from these fees for funerals; however, it is to be noted that funerals are not part of the compensation for these personnel so members are encouraged to compensate our church personnel as they are able.
 
 
Title:       Number    
First Presbyterian Church Mabank
Property Use Policy-General
FPCM -6 -1
         
 
                         (05/19/2019 approved by Session)
 
 
Welcome to First Presbyterian Church of Mabank, Texas